Kansas City Transportation Association

Kansas City Transportation Association, Inc. By-Laws

OFFICES
1.	REGISTERED OFFICE. The corporation shall at all times maintain in the state of Missouri a registered office as required by the general not-for-profit corporation law of Missouri. The registered office need not be the same as the corporations principal office. The registered office shall be identical with the office of the registered agent.
2.	PRINCIPAL OFFICE. The corporation may, but shall not be required to establish and maintain a principal office. The location of the principal office, if any, shall be determined by resolution adopted by the Board of Directors and by resolution, the Board of Directors may abolish the principal office or change its location at any time.
3.	OTHER OFFICES. The corporation may have such other offices, temporary or permanent, at such locations as the Board of Directors by resolution may from time to time determine.
MEMBERS
1.	CLASSES OF MEMBERS. The corporation shall have the following classes of members:
	A.	Regular. Any person residing or employed in Cass, Jackson, Clay, or Platte counties in Missouri or in Johnson, Wyandotte, or Leavenworth counties in Kansas and whose principal duties are involved with or relate to freight transportation or whose employer is engaged in the business or industry of freight transportation shall be eligible for regular membership.
	B.	Non-Resident. Any person residing out of an not employed in the geographic area specified for regular membership shall be eligible for non-resident membership.
	C.	Honorary. All Past Presidents of the KCTA and its predecessors shall be honorary members and shall have all rights of regular members in good standing. Other honorary members may be elected to membership by the Board of Directors for such period of time as may be specified in the resolution adopted electing such person of honorary membership.
	D.	Retired. Any regular or non-resident member who has retired from active employment and who prior to retirement had been a regular or non-resident member in good standing, for not less than three (3) consecutive years immediately preceding retirement may become a retired member. A member who retired without meeting the three (3) consecutive years of membership immediately preceding retirement may continue to be a member, paying the full current dues until the three (3) year requirement is met, then apply for retired membership.
	E.	STUDENT. Any persons meeting the residency requirements regular membership and actively enrolled in a freight transportation education course may be elected to membership by the Board of Directors for such period of time as may be specified in the resolution adopted electing such person to student membership.
2.	MEMBERSHIP ACCEPTANCE. No person shall become a member until an application for membership has been presented to and approved by the Board of Directors and until the membership fee has been paid.
3.	MEMBERSHIP FEES AND DUES. Members shall pay such initial membership fees and annual dues as may be determined from time to time by the Board of Directors. Any person who becomes a member after July 1 or any year shall pay not more than one half (½) of the annual dues or a prorated amount to be determined by the Board of Directors. The initial membership fees shall be payable at the time of and with the application for membership. Annual dues shall be due on January 1 of each year and payable not later than January 15 of each year. Any member whose annual dues are not paid by January 15 of each calendar year shall automatically be dropped from membership. No members whose annual dues have not been paid shall be eligible to vote.
4.	VOTING RIGHTS OF MEMBERS. Only regular member, honorary members, and retired members who pay full annual due for the membership class shall have voting rights.
5.	TERMINATION OF MEMBERSHIP. Any member who as a result of change of employment no longer meets the requirements for membership shall not be eligible for membership until such member again meets the requirements.
6.	TRANSFER OF MEMBERSHIP. Memberships may be transferred to any other person of the same employer who meets the qualifications of membership upon written application by the employer. Upon approval of such application by the Board of Directors, the applicant shall not be required to pay dues for the balance of the year in which the transfer occurs, if dues are current. The applicant shall pay a transfer of membership fee as may be determined from time to time by the Board of Directors.
MEETING OF MEMBERS
1.	ANNUAL MEETING. AN annual meeting of the members shall be held each year at a time and place specified by the Board of Directors for transaction of any business that may come before the members.
2.	SPECIAL MEETINGS. Special meetings of the members may be called by the president, by the Board of Directors or by not less than fifty (50) regular or retired voting members.
3.	PLACE OF MEETING. All annual and special meetings shall be held within the geographical area specified for regular membership. The place of meetings shall be designated by the person or persons calling the meeting.
4.	CONDUCT OF MEETINGS. All meetings of the members shall be conducted in accordance with Robert’s Rules of Order. The president or the Board of Directors may appoint a parliamentarian for any members’ meeting. The parliamentarian need not be a member. All rulings of the parliamentarian with respect to the conduct of the meeting shall be conclusive and binding.
5.	NOTICE OF MEETINGS. Written or printed notice of a meeting stating the place, date, and hour of the meeting, if the meeting is a special meeting, and the purpose or purposes for which the meeting is called shall be delivered or mailed to each voting member not less than five (5) nor more than forty (40) days before the date of the meeting. Notice of the annual meeting shall be given y the directors. Notice of a special meeting shall be given by the person or persons calling the meeting. If the notice is mailed, the notice shall be deemed to have been delivered when deposited in the United States Mail with postage prepaid, addressed to the member at his or her address as it appears on the records of the corporation.
6.	VOTING BY MAIL. In lieu of holding an annual or special meeting of the members, the directors may authorize the submission of any matter, including the election of directors and officers, to a mail vote of the members entitled to vote. The directors shall prepare an appropriate ballot and mail the postage prepaid ballot to each voting member at the address in the records of the corporation. The ballot shall specify a deadline for receipt of the ballot in order for it to be counted. In no event shall the deadline date be earlier than fifteen (15) days or later than thirty (30) days from the date on which the ballot is mailed.